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According to Gallup, one of the best ways to boost productivity at work is to show appreciation to your team members: organizations whose employees regularly receive recognition experience a 9% increase in productivity.
However, there's also a practical aspect to boosting productivity and it falls to team managers or HRs. After all, someone has to make sure that all employees are on the same page, delegate tasks to the right team members, and put everything into Google calendar.
In this article, we'll show you the best team management software to make your job easier.
What is team management software?
These tools enhance collaboration and improve work process management by putting all employee data in a centralized platform. Team management apps combine features that allow you to manage projects, track the time spent on them, communicate between members, and more.
What do you look for in a team management tool?
The key features to consider in a team management tool include:
- User-friendly interface: Look at the dashboard screenshots we provided to judge which tool appears to be the most transparent and easy to use.
- Project management features: This includes task creation and assignment, project tracking, task prioritization, and setting deadlines.
- Feedback sharing: Performance reviews and work recognition features are crucial for motivating your team to achieve more.
- Customization: Various ways to organize your data, add labels, comments, etc., make a tool versatile and able to fit any needs.
- Collaboration and communication: This is a vital aspect of teamwork, so make sure the tool you pick makes it easier.
Make sure also to balance these features with cost. Pick the software that gives you the most value for your money.
5 best team management software for maximum productivity
Here are our picks of the best team management tools to try.
Effy AI
Source: Effy.ai
68% of employees who receive frequent and accurate feedback feel fulfilled with their job, making conducting regular performance reviews a vital team management task.
That's where Effy comes in – it's a performance review software designed for managers and HRs who understand that the manager influences 70% of the variance in team engagement.
We aim to help you develop your business by developing people, and Effy is there to support your employees on their career paths.
Our platform provides science-based templates for 360-degree reviews and helps you analyze them with advanced analytics and AI-generated insights.
It lets you keep all employee information in one place, as it works as a centralized database that helps you organize large amounts of data, allowing you to add private notes about each employee.
Effy integrates with other remote team management tools, like Slack and Microsoft Teams, for effortless communication.
The tool is very customizable and has a user-friendly interface. And the best part is that you can start using it with a few clicks: the onboarding process is quick and intuitive.
Pricing:
- Free – unlimited review, unlimited members, free templates, Slack integration.
- Pro – $75/month (billed annually). 30 AI reports included, unlimited members, free templates, Slack integration.
Features:
- Performance management
- Centralized and secure employee database
- 360-degree feedback templates
- High level of automation
- Managing and tracking tasks
- Video meetings
- Easy-to-use interface
Notion
Source: G2.com
Notion is a project management tool often used for team collaboration on multiple projects.
It's based on a simple drag-and-drop principle which allows you to create your own databases. There are numerous ways to organize your data and they're all highly customizable:
- Tables
- Lists
- Checklists
- Timelines
- Kanban boards
Notion’s great task management system allows you to divide projects into tasks and tasks into subtasks and checklists. You can then assign tasks to your employees and track the team's progress using a progress bar.
Notion can also serve as a document and knowledge database, as it allows you to organize your documents in a way that makes them easy to find.
On the con side, while some people love Notion's design and interface, others find that it has a steep learning curve and may not be that intuitive.
Pricing:
- Free plan
- Plus: $8 per user per month
- Business: $15 per user per month
- Enterprise: custom price upon request
Features:
- Effective task management
- Tracking task progress
- Kanban board
- Multiple views available
- Document base
Trello
Source: Capterra.com
Trello is a project management software based on Kanban-style boards. If your team members love using the Kanban framework, you'll like its layout, which consists of numerous boards and cards.
They're highly customizable and there's a lot of room for adding comments and labels, making them very suitable for collaboration, even for remote teams.
You can create a team board to keep all critical data in one place: schedules, documents, resources, project templates and summaries.
It also has a designated team meeting management section, where you can create an agenda using one of the numerous templates and share files, notes, and briefs.
On the other hand, if you use different frameworks and methodologies, you might find Trello's options limited. You may need to purchase one of the most expensive plans to unlock other features such as dashboard view and calendar.
Pricing:
- Free plan: Up to ten boards
- Standard plan: $5 per month per user
- Premium plan: $10 per month per user
- Enterprise plan: $17.50 per month per user
Features:
- Kanban-style boards
- Meeting templates
- Team boards
- Document base
- Resource management
Asana
Source: PCMag.com
Asana is a team management software tool that ensures everyone stays on track with team goals and milestones.
Its real-time collaboration features allow employees to work simultaneously on the same document and track project progress. You can also invite guests and external collaborators when working on complex projects.
It's more flexible than Trello and other project management tools, and you can choose how you want to organize tasks and your data:
- Kanban-style boards
- Calendar view
- To-do lists
- Progress bar
It has customizable templates for team meetings, 1-on-1 meetings, follow-up sessions, and onboarding.
Asana can also replace some other tools for team communication. It allows you to create announcements, message other team members, and even record video messages, which can be great for tutorials, explanations, or giving feedback.
Overall, Asana is a great agile project management system and experienced project managers and HRs love using it, but it can be a bit complicated for new users and requires some training.
Pricing:
- Basic plan: free
- Premium plan: $10.99 per user per month
- Business plan: $24.99 per user per month
Features:
- Real-time collaboration
- Project timelines
- Multiple communication channels
- Team meeting dashboards
- Milestones and subtasks
Slack
Source: Capterra.com
Over the past couple of years, Slack has become one of the top collaboration tools. Remote team members love this app because it allows them to stay on top of everything that's going on in the organization.
According to a Microsoft survey, the average Teams user has 45% more chats per week than just a few years ago, so it's no wonder business chat apps became so popular.
Slack's interface consists of multiple channels: you can create a new one for each team or for different topics like projects, free time, learning, etc.
Of course, there's also the option to send private messages to every team member.
You can pin important messages and announcements on the top so new team members see them immediately. Also, you can send reminders for meetings or schedule your messages if you're working late and don't want to disturb your coworkers with messages.
Slack is also a quick and easy way to share documents, files, photos, and videos with your colleagues.
One big area that Slack is missing includes task management features. For effective team management, you'd have to combine it with some task management software. The good news is that Slack supports many integrations, so finding a suitable app shouldn't be difficult.
Pricing:
- Basic plan: free
- Pro: $7.25 per user per month
- Business: $12.50 per user per month
- Enterprise: custom price upon request
Features:
- Channels
- Private messages
- Document and file management
- Audio and video messages
- Reminders
Best team management software: Comparison table
Conclusion
If you want to reduce unnecessary distractions and choose only one team management app, you should look for a tool that can replace multiple other tools. Effy could be the best team management tool for goal-driven organizations focused on improving performance while keeping employees satisfied.
Sign up today and take your performance to the next level.
FAQs
What is team management software?
Team management apps are created to improve collaboration and work coordination by keeping all employee data in one place. They combine multiple software features: managing team projects, time tracking, communication, etc.
What is the best task management software?
Choosing the right software depends on your needs, but some of the best task management solutions are Asana, Trello, Notion, and Todoist.
Which is the best productivity software?
Tools that could increase your team's productivity are Effy, Monday.com, Asana, etc.
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